Berlin property management automates the entire accounting process
Document audit. For many property managers, the annual audit is a tiresome topic.
Before an owners' meeting, thousands of invoices, bank statements and receipts often have to be picked out of folders and sorted into an audit folder. This has also been the case with the Property management Hauschild based in Berlin and Magdeburg. "For each document check, we up to 2000 pages of documents ", says Stefan Kluge, Head of Accounting at Hauschild. Errors can easily occur when checking so much data.
For example, if an invoice amount does not show the correct amount in the document check because the invoice has to be split. "If an error creeps in, we have to correct it as quickly as possible," explains Kluge, 41. The advisory boards then have to be provided with the correct version as quickly as possible.
The property management company often carried out the document check together with the advisory boards. "This usually took half a day. One employee was busy with this - in addition to their own document check." That wasn't convenient, says Kluge. "It's important to the advisory boards that the document check is simple and clear."
Last year, the property management company introduced Impower - and thus revolutionized receipt verification for its customers. "The councils really like the receipt verification module. It is clearly laid out and they can find everything they need in it," says Kluge. "We can provide the receipts extremely quickly - at the touch of a button, you have the link for the customer." You can look over the documents "one-to-one" and at the same time as the advisory boards. "The advisory boards say something and we get straight to the point. Communication with them has improved significantly since the introduction of Impower."
The clever software and automated receipt checking eliminate hours of sorting work; receipts no longer have to be laboriously moved around, they are immediately available digitally. Errors can also be avoided: With the intelligent software, invoices can be assigned directly to the correct booking and property; receipts are automatically reconciled, so no receipt is lost. This not only saves administrators and advisory boards nerves - but also time.
"With Impower, we were able to save 50 percent of the time needed for document verification" -
Checking receipts and postings is now much quicker than with our previous software. You don't have to scroll through any submenus for the invoice, but have immediate access to the receipt when you click on it." And if an error has crept in, it can be corrected immediately, says Kluge: "I can immediately changethe posting of an invoice to the correct G/L account."
Managing Director Michel Hauschild is also convinced by Impower. "With the new software, fewer employees are required for the same work. And new employees can be trained easily because the program is very easy to understand." Another advantage is the elimination of the local server: the new ERP system is cloud-based, which means that work can be done not only in the office, but also in the home office or on the road. "Our IT costs have gone down because we no longer have to maintain a server," says Hauschild.
With Impower and simple bookkeeping, you can concentrate on the essential tasks of professional property management. "The profession of property manager is very demanding and wide-ranging," he says. You need a broad spectrum of different areas of expertise. With the new software, we now have more freedom and development potential."
"With the new software, we now have more freedom and development potential. Only Impower has made this possible."
With the time savings that the ERP system has brought, the administrator can offer more service - and manage more properties. The company is growing rapidly and plans to offer its services nationwide in the future. "This has only become possible thanks to Impower."
